Privacy Policy

Last updated: 6 August 2026

BS Party & Event Organisation respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store and protect personal information when you visit bspartyandeventorganization.com, contact us, request information about our services or arrange event planning services with us.

This policy is intended to provide clear information about how we handle personal data in accordance with applicable United Kingdom data protection law, including the UK General Data Protection Regulation, the Data Protection Act 2018 and relevant electronic communications rules.

Under UK data protection law, individuals must be informed about the purposes for which their personal data is used, the applicable lawful basis, how long it may be retained and who it may be shared with.

1. Who We Are

BS Party & Event Organisation provides event planning and coordination services for occasions including:

Birthday celebrations
Engagement celebrations
Home parties
Garden parties
Office celebrations
Other small private events

For the purposes of applicable data protection law, BS Party & Event Organisation is the data controller responsible for the personal information described in this Privacy Policy.

You can contact us using the following details:

Business name: BS Party & Event Organisation
Telephone: +44 7403 909337
Email: barissarac1984@gmail.com
Website: bspartyandeventorganization.com

2. Personal Information We May Collect

The personal information we collect depends on how you interact with us and the services you request.

We may collect the following categories of information.

Information You Provide Directly

When you complete a contact form, telephone us, send us an email or otherwise communicate with us, we may collect:

Your first and last name
Your email address
Your telephone number
The subject and content of your enquiry
Your preferred method of communication
Information about the event you are planning
The intended date and approximate location of the event
The type of event
The approximate number of guests
Your general requirements and preferences
Information you voluntarily provide in messages or conversations

Please avoid submitting sensitive or unnecessary personal information through our website unless it is genuinely relevant to your enquiry.

Information Relating to Services and Arrangements

Where you ask us to provide event planning or coordination services, we may also collect:

Details of the services requested
Event schedules and general arrangements
Relevant venue or supplier information
Correspondence relating to the event
Quotations, invoices and payment records
Records of agreed services
Information needed to manage changes or cancellations
Notes required to provide the requested service

We aim to collect only the information reasonably necessary to discuss, arrange and provide our services.

Payment and Transaction Information

Where a payment is required, we may process information such as:

The amount paid or payable
The date and status of payment
Invoice references
Transaction references
Records required for accounting and tax purposes

We do not intend to collect or store complete payment card information directly through this website. Where payments are processed by a bank, payment provider or another authorised third party, that provider may process your financial information under its own privacy policy.

Technical and Website Usage Information

When you visit our website, certain technical information may be collected automatically by the website, hosting provider or security systems. This may include:

Internet Protocol address
Browser type and version
Device type
Operating system
Approximate location based on an IP address
Date and time of access
Pages visited
Referring website
Website error and security logs
Information about how the website performs on your device

This information may be used to operate the website, maintain security, identify technical problems and understand general website usage.

3. How We Collect Personal Information

We may collect personal information:

When you submit a website contact form
When you contact us by telephone
When you send us an email
When you request a quotation
When you discuss or arrange an event
When you enter into an agreement with us
When you make or receive a payment
When you provide feedback or make a complaint
Automatically when you use our website
Through service providers that support our website or business operations

Where someone contacts us on behalf of another individual or organisation, we may receive personal information from that person. The person supplying the information should ensure that they are authorised to provide it.

4. How We Use Personal Information

We may use personal information for the following purposes:

To receive and respond to enquiries
To contact you about the services you requested
To understand your general event requirements
To prepare and provide quotations
To plan and coordinate agreed services
To manage bookings and event-related arrangements
To communicate about changes, availability or cancellations
To issue invoices and maintain payment records
To provide customer service
To respond to questions, concerns or complaints
To maintain appropriate business and accounting records
To comply with legal, regulatory and tax obligations
To protect the website and our communication systems
To detect or prevent fraud, misuse and security incidents
To improve our website and services
To establish, exercise or defend legal claims

We will not use personal information for purposes that are incompatible with the reasons for which it was originally collected unless permitted or required by law.

5. Our Lawful Bases for Processing

UK data protection law requires us to have a lawful basis for using personal information. The lawful basis will depend on the circumstances and the purpose of the processing.

Taking Steps Before Entering Into a Contract

We may process personal information where it is necessary to respond to your request, prepare a quotation, discuss event requirements or take other steps at your request before providing a service.

Performance of a Contract

Where you arrange services with us, we may process personal information where necessary to provide those services, communicate with you, manage arrangements and fulfil our obligations.

Legal Obligation

We may process and retain certain information where required to comply with legal obligations, including accounting, tax, record-keeping, fraud prevention and regulatory requirements.

Legitimate Interests

We may rely on legitimate interests where the processing is reasonably necessary for the operation and protection of our business, provided that those interests are not overridden by your rights and interests.

These legitimate interests may include:

Responding to business enquiries
Maintaining service and communication records
Managing customer relationships
Improving our website and services
Protecting our website and systems
Preventing fraud or misuse
Managing disputes and legal claims
Keeping appropriate internal records

Where legitimate interests are relied upon, a privacy notice should identify those interests and explain them to the individuals concerned.

Consent

We may rely on your consent where the law requires it, for example for certain forms of optional electronic marketing or non-essential website technologies.

Where processing is based on consent, you may withdraw that consent at any time. Withdrawal will not make any earlier processing unlawful.

6. Event Information and Information About Other People

When discussing an event, you may provide information concerning guests, family members, employees, suppliers or other individuals.

Please provide only information that is relevant and necessary for the service. You should not provide another person’s private or sensitive information unless you have a lawful reason and appropriate permission to do so.

We do not normally need detailed personal information about event guests. Where limited information is necessary for an agreed arrangement, we will use it only for the relevant purpose.

7. Special Category Information

Special category information includes particularly sensitive personal information, such as information about health, religion, ethnicity or certain accessibility requirements.

We do not generally seek to collect this type of information through our website.

However, an individual may occasionally provide information about dietary requirements, allergies, accessibility or another matter relevant to an event. Where such information is genuinely required, we will aim to collect only the minimum necessary information and handle it with additional care.

You should not send sensitive information through the general contact form unless it is necessary. Where possible, contact us first so that an appropriate method of communication can be agreed.

8. Sharing Personal Information

We do not sell personal information.

We may share limited personal information with trusted third parties where necessary for the operation of our website, the provision of our services or compliance with legal obligations.

These parties may include:

Website hosting and maintenance providers
Email and communication providers
IT and security service providers
Accountants or professional advisers
Banks and payment service providers
Event suppliers or venues, where relevant and authorised
Government, tax, regulatory or law enforcement authorities
Legal advisers, courts or insurers where necessary
A purchaser or successor if the business is sold, transferred or reorganised

Where a service provider processes personal information on our behalf, we expect it to use the information only for the agreed purpose and to apply appropriate security measures. UK GDPR requirements may also require written contractual safeguards between a controller and a processor.

We will not share more personal information than is reasonably necessary for the relevant purpose.

9. Suppliers and Venues

Depending on the services requested, it may be necessary to communicate with an event venue, supplier or other service provider.

Where this happens, we may share limited information such as:

Your name
Relevant event details
The date and approximate time of the event
Information necessary to coordinate the requested service

We will not routinely provide your contact information to unrelated third parties for their own marketing purposes.

Some venues or suppliers may act as independent data controllers and may process information under their own privacy policies.

10. International Data Transfers

Some website, hosting, email, cloud storage or technical service providers may process information outside the United Kingdom.

Where personal information is transferred internationally, we will take reasonable steps to ensure that an appropriate legal transfer mechanism or safeguard is used where required. This may include:

Transfers to countries recognised as providing an adequate level of protection
Approved contractual safeguards
Other legally permitted transfer mechanisms

The level of protection and the applicable safeguards may depend on the country and service provider involved.

11. How Long We Keep Personal Information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including any legal, accounting, tax, complaint-handling or reporting requirements.

Retention periods may vary according to the nature of the information.

As a general approach:

Unsuccessful or general enquiries may be retained for a limited period to allow us to respond and manage follow-up communication.
Contact form messages may be retained while the enquiry remains active and for an appropriate period afterwards.
Service, booking, invoice and transaction records may be retained for the period required by applicable accounting and tax rules.
Complaint and dispute records may be retained until the matter is resolved and for an appropriate period afterwards.
Security and technical logs may be retained for a shorter period unless needed to investigate an incident.
Consent records may be retained while the relevant consent is relied upon and for a reasonable period afterwards.

We may retain information for longer where this is necessary to comply with a legal obligation, respond to a dispute, prevent fraud or establish, exercise or defend legal claims.

When personal information is no longer required, we will take reasonable steps to delete it, anonymise it or securely dispose of it.

12. Cookies and Similar Technologies

Our website may use cookies and similar technologies to:

Enable essential website functions
Maintain website security
Remember user preferences
Understand general website performance
Identify technical errors
Measure website usage
Improve the visitor experience

Some technologies may be essential for the website to function correctly. Other technologies, particularly those used for analytics, advertising or tracking, may require additional information or consent depending on how they are configured and applicable law.

The UK rules apply not only to traditional cookies but also to technologies including tracking pixels, web storage, scripts, tags, link tracking and device fingerprinting.

Where consent is required, it should involve a clear and informed positive action and should not be assumed merely because cookie information appears somewhere in a privacy policy.

You may be able to control cookies through the cookie settings displayed on the website or through your browser settings. Disabling certain cookies may affect the way the website functions.

Where appropriate, further details may be provided in a separate Cookie Policy or cookie preference panel.

13. Marketing Communications

We will not use your contact details for unrelated marketing merely because you contacted us about an event.

Where we send optional marketing communications, we will do so only where permitted by law and where an appropriate lawful basis applies.

You may ask us to stop sending marketing messages at any time by:

Using an unsubscribe option, where available
Emailing barissarac1984@gmail.com
Calling +44 7403 909337

Even after a marketing request is withdrawn, we may retain limited information in a suppression record to ensure that the preference is respected.

Service-related messages, such as communications about an active enquiry, agreed event or payment, are not necessarily marketing communications.

14. Data Security

We take reasonable organisational and technical steps to protect personal information against:

Unauthorised access
Accidental loss
Unlawful use
Alteration
Disclosure
Destruction

Measures may include access restrictions, password controls, website security tools, secure service providers, software updates and appropriate internal handling procedures.

Data protection by design and by default requires organisations to consider privacy and data protection throughout the design and operation of systems, services and processes.

No website, email service or internet transmission can be guaranteed to be completely secure. You should therefore avoid sending highly sensitive information through an unsecured communication channel.

If a personal data breach occurs, we will assess the incident and take appropriate action in accordance with applicable legal requirements.

15. Your Data Protection Rights

Depending on the circumstances, you may have the following rights in relation to your personal information.

Right of Access

You may request confirmation of whether we hold personal information about you and ask for a copy of that information.

Right to Rectification

You may ask us to correct personal information that is inaccurate or complete information that is incomplete.

Right to Erasure

In certain circumstances, you may ask us to delete your personal information. This right does not apply in every situation, particularly where information must be retained for legal, accounting or contractual reasons.

Right to Restrict Processing

You may ask us to restrict the use of your information in certain circumstances, for example while the accuracy of the information is being considered.

Right to Object

You may object to certain processing based on legitimate interests. You may also object at any time to the use of your information for direct marketing.

Right to Data Portability

Where applicable, you may request that certain information you provided be supplied in a structured, commonly used and machine-readable format or transmitted to another organisation.

Right to Withdraw Consent

Where processing is based on consent, you may withdraw that consent at any time.

Rights Concerning Automated Decision-Making

You may have rights relating to decisions made solely through automated processing that produce legal or similarly significant effects.

BS Party & Event Organisation does not currently intend to use website contact information to make solely automated decisions of this nature.

16. Exercising Your Rights

To exercise a data protection right, please contact us:

Email: barissarac1984@gmail.com
Telephone: +44 7403 909337

Please clearly explain:

Your name
The information or activity concerned
The right you wish to exercise
Any details that may help us identify the relevant records

We may need to request reasonable proof of identity before disclosing or changing personal information. This is intended to protect your information from unauthorised access.

Data protection rights are not absolute, and there may be circumstances in which we are legally permitted or required to refuse all or part of a request. Where this applies, we will explain the reason where legally permitted.

17. Data Protection Complaints

We aim to handle personal information fairly and responsibly.

If you are concerned about how we have used your personal information, please contact us first:

Email: barissarac1984@gmail.com
Telephone: +44 7403 909337

We will consider the matter and respond as appropriate. Current UK requirements state that organisations must provide a clear way to submit a data protection complaint, acknowledge the complaint within 30 days, investigate it appropriately and communicate the outcome.

You also have the right to raise a concern with the Information Commissioner’s Office, the UK supervisory authority for data protection matters.

Information Commissioner’s Office
Telephone: 0303 123 1113

The ICO recommends that UK organisations tell individuals that they can complain to the regulator and provide suitable contact information.

18. Children’s Information

Our website and services are not specifically directed at children, and children should not submit personal information through the website without the involvement of a parent or legal guardian.

Event enquiries concerning a child’s birthday or another family occasion should be submitted by an adult.

If we become aware that personal information has been submitted directly by a child without appropriate involvement or permission, we may delete it where appropriate.

19. Links to Third-Party Websites

Our website may contain links to websites operated by third parties, such as social media platforms, venues, suppliers or service providers.

We are not responsible for the privacy, security or content of third-party websites. When you leave our website, the relevant third party may collect and use information according to its own privacy policy.

You should review the privacy information provided by each third party before submitting personal information.

20. Social Media

If you communicate with us through a social media platform, both BS Party & Event Organisation and the platform may process information relating to that interaction.

Social media providers operate under their own terms and privacy policies. Information posted publicly may be visible to other users, so you should avoid publishing confidential or sensitive information.

Where necessary, we may ask you to continue a conversation by telephone or email.

21. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect:

Changes to our website
Changes to our services
Changes to the way we handle information
Changes to service providers
Changes to applicable law or regulatory guidance

The latest version will be published on this page, and the “Last updated” date will be amended.

We encourage you to review this policy periodically.

22. Contact Us

For questions about this Privacy Policy, our use of personal information or your data protection rights, please contact:

BS Party & Event Organisation
Telephone: +44 7403 909337
Email: barissarac1984@gmail.com
Website: bspartyandeventorganization.com